5 Event Planning Tips

Hello Passionista-

I love planning events, everything from weddings, dinners, parties and conferences. I’ve always been a planning person. I remember when I turned 15, I started a notebook with my ideas and plans for my sweet 16. When it was time for my parents to start planning my Sweet 16 I had a notebook full of “grand” plans. Needless to say, not all of my “grand” ideas were taken serious by my parents, but it felt great to see some of my ideas put to life by an Event Planner.

Don’t think just because event planning isn’t your thing that you can’t be heavily involved in the event planning process. As a event planner, it is my job to execute every one of my clients ideas and visions for their event within reason. Some clients give me a theme and allow me the control to come up with whatever my creative leads me to, other clients give a detailed vision that I work with them to create for the entire event.

Here are 5 event planning tips to help non- event planners plan an event.

1.Organize your thoughts and ideas.

Use a notepad or journal to write down all of your ideas, no matter how big or small.

2. Create a detailed plan with a budget

List all the detailed that will take place or be needed for your event, set a budget according to the plan.

3. Make a checklist

Create a list of things that need to be completed before, during and after the event.

4. Make a schedule

Make time to complete your checklist in a timely manner.

5. Hire help

Build a team of vendors or hire a coordinator to manage all vendors for the event.

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Guest Blogger | Passionista Kayla Heard | Experience Elegance

Hello Passionista

Kayla Heard is a new friend I’m getting to know. She and I are both full of amazing ideas, I hope we get to work together soon. In the meantime, I have asked her to be a guest blogger because she a true Passionista. I met Kayla this year through a mutual friend. We have been really connecting our creativity and drive to expand our brands as businesswomen. I think she has a really inspiring story and meaning behind her brand Experience Elegance that can motivate others.

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For Kayla, event planning started as a hobby that blossomed into her passion. Friends and family always left Kayla in a frazzle when they arrived late or waited until the last minute to plan their events and celebrations. She then took it upon herself to relief her anxiety and began to take matters into her own hands. A customer service guru and bubbly attitude has taken her far in the industry as she continues to build a good reputation amongst her peers and fellow colleague. Well known for her down to earth personality and go-getter attitude, she strives to bring each client an over the top event, leaving them with nothing less than a personalized elegant experience. Kayla dedicates her spare time on growing her company and brand. 

Welcome Kayla Heard, Event Planner, Author and Passionista!IMG_3270

As a fellow Passionista, my biggest passion is me, Elegance. As a brand ambassador for myself, I spend time learning the new trends in my industry. Being a hospitality guru, I like to look into all aspects of the industry however events are my niche. As an entrepreneur, I’ve been in the industry for over 5 years and I’m loving it more and more by the day.  The trends, the people, and the creativity involved in the hospitality industry are exciting. Detail, logistics, and the overall planning of things get me going.

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Now I know I introduced Elegance in the beginning but there’s a method to my madness. My company is Experience Elegance Event Planning where we plan events and specialize in logistics. Experience Elegance is my baby. I birthed her at age 21 and she’s been my sole focus since. I’m passionate about curating events that go by flawlessly even when everything could be going wrong. I pride myself on breaking the myth that 90% of events always start late and when I say I pride myself I think about my brand as a whole. The flow, look, and creativity that are displayed in my services reflect not only my company, but my brand. My passion stems from me making sure my company thrives even when I don’t feel like it. Passion goes pass the financial satisfaction you’re trying to attain. As we know entrepreneurship gets tricky from time to time, but it has molded me into the so much of the woman I am today and I wouldn’t trade it for the work.

Connect with Kayla

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Website | Email: Kayla@experienceelegancenow.com | @ceoofelegance


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Explore the 5 essentials of event planning. CEO, Kayla Heard of Experience Event Event Planning dives into the essentials of event planning with some tips on how she’s been successful thus far. Grab a copy and get some insight on how to maneuver through the event planning world a little easier

Click Here to purchase the 5 Essentials of Event Planning E-book.